Finance Administrator - Term Time Only + 2 Weeks

FULL VACANCY INFORMATION PACK CAN BE ACCESSED VIA THE LINK IN THE ATTACHED JOB DESCRIPTION 

Join our team

We are a forward-thinking organisation driven by innovation, exciting ideas and evidence-based research, and we are keen to work with outstanding people who would like to join our high performing team as we expand our educational offer.

We are looking for a committed and excellent Finance Administrator to be part of our Site Support Team.

You will demonstrate

• A passion for supporting the development of our children and our community
• Display warmth, care and sensitivity in dealing with children
• Be open minded, self evaluative and adaptable to changing circumstances and new ideas
• Be able to enthuse and reflect upon experience, and be receptive to feedback
• Flexibility, commitment and excellent interpersonal skills
• A positive approach to challenge, change and support
• An ability to implement strategies for continual improvement
• Great communication skills with the ability to build trust and confidence with parents and colleagues
• A drive and determination to succeed

We can offer

• Outstanding professional development and coaching
• A diverse, supportive and committed staff team
• A fantastic working environment
• Free child care in Nursery and wraparound provision (T&Cs apply)
• Free eye tests and flu jabs
• A work Chromebook provided

Job Purpose

• To help with the effective administration of all matters relating to Finance within the school.
• To support the administrative functions to ensure the efficient running of the school, as required.
• To support the School Business Manager with recruitment processes as required.
• Main Responsibilities
• Financial duties and responsibilities
• To report regularly to the Principal and Vice Principal on financial matters, including financial systems and the interpretation of financial information in liaison with finance consultant and SBM
• To provide a full financial service including
• Raising requisitions and orders
• Processing and paying external invoices and authorising internal invoices using PS Financials system.
• Entering income from LA grants, ParentPay etc onto PS Financials
• Raising invoices for school to school support, and monitoring collection and reconciliation
• Checking banking and coordinating cash collection
• To complete BAC’S and payment runs for invoice payments, and produce cheque payment as and when needed.
• To monitor and reconcile monthly bank accounts, staff expenses and school credit cards etc.
• To maintain financial records according to TEFAT Financial Manual
• To obtain quotes and tenders for goods, services, maintenance contracts, insurances etc, ensuring 'best value' is achieved and liaising with SBM, Principal or Vice Principal as appropriate

Produce budget holders reports as required.

•  Assist SBM in annual preparation of school budget.
• To use finance and administrative systems to investigate queries
• To coordinate INSET administration (booking and payments) following authorisation from a member of the SLT.
• To liaise with Principal/Vice Principal/SBM for ensuring competitive quotations and tenders, maintenance contracts and insurances, for all school requirements.

Please contact our Business Manager for further information, to request a copy of our Finance Administrator Vacancy Pack or to arrange an informal visit.

Safeguarding Statement

At Billesley Primary School, the safety and well-being of our children are at the heart of everything we do. Every child, regardless of age, gender, culture, community, race, or religion, has the right to be protected from harm and to learn in a safe, nurturing environment. We demonstrate our commitment to our children in all aspects of school life and hold all stakeholders accountable for the very highest standards of safeguarding.

Our Core Principles

A Culture of Vigilance: all staff and volunteers are trained to identify signs of abuse or maltreatment and operate from an ‘it could happen here’ mindset.

Child-Centred Approach: pupil leadership guides our actions and ensures pupil voice is central to decision-making.

Partnership: we work closely with parents, carers, and external agencies to provide the very best for our children.

Our Procedures

Robust Recruitment: rigorous safety vetting checks, including ID, DBS, Barred Lists, Right to Work, references and more, for all adults coming on site.

Statutory Compliance: full adherence to Keeping Children Safe in Education (KCSIE) and Working Together to Safeguard Children, including weekly staff safeguarding training.

Clear Reporting: a streamlined internal system (MyConcern) for reporting and tracking concerns with ‘real-time monitoring and response.

Curriculum Integration: teaching children how to stay safe through, for example, PSHE lessons, P4C lessons, online safety, healthy relationships, Rights of the Child assemblies, pupil voice meetings, award assemblies, current affairs discussions, open door policies and daily access to our pastoral and senior leadership teams.