Job Title: Cover Coordinator & Attendance Administrator

Actual Annual Salary: £24,711 - £26,640 Based on hours and weeks worked.

Full Time Equivalent Salary: £28,859 - £31,111 (CLF Grade C) Based on 37 hours per week, All year round.

Contract Type: Permanent

Hours: Full-time, 37 hours per week, Monday to Friday / Term Time Only Plus INSETS

Additional Information: Working hours are Monday to Thursday, 7:00am - 3:00pm & Friday 7:00am - 2:30pm

Provisional Start Date: April 2026

Your opportunity to play a vital role in ensuring the smooth daily running of our academy

We are looking for a Cover Coordinator & Attendance Administrator with excellent organisational skills, strong communication abilities and a calm, professional approach. In this varied and fast‑paced role, you will help ensure the academy runs efficiently by coordinating daily staff cover, supporting attendance processes, and contributing to wider administrative functions.

You will work as part of a friendly and supportive team, building positive relationships with colleagues, students, parents, visitors and external agencies. Your ability to remain calm under pressure, prioritise effectively and maintain accurate records will make a meaningful impact on our daily operations.

About the Role

As our Cover Coordinator & Attendance Administrator, you will:

• Organise planned and emergency lesson cover, deploying internal and external staff efficiently, effectively and cost‑consciously.
• Receive, record and communicate staff absences in line with academy procedures, ensuring strict confidentiality.
• Liaise with external supply agencies and ensure safeguarding and compliance checks are correctly completed.
• Provide guidance and support to cover supervisors and supply teachers to ensure high‑quality cover in line with academy expectations.
• Maintain and circulate the daily cover schedule, ensuring staff have the appropriate resources and documentation (including class lists and cover work).
• Support attendance administration, working closely with the Attendance Officer to complete tasks accurately and on time.
• Produce reports, maintain records, complete correspondence, take minutes, input data and support a range of administrative processes across the academy.
• Use systems including Microsoft Office and Bromcom to input, evaluate and analyse data.
• Build positive relationships with staff, students, parents, visitors and external agencies, communicating professionally at all times.
• Support the school office by welcoming visitors, supporting meetings, and contributing to an organised and efficient environment.
• Assist with first aid duties (training provided).
• Promote the academy’s commitment to safeguarding, equality, diversity and inclusion in all aspects of the role.

This is a busy and rewarding role that requires attention to detail, excellent time management, and the ability to adapt as priorities change.

About You

You will bring:

• Good literacy and numeracy skills, with at least 5 GCSEs including English and Maths (or equivalent).
• Experience of working in a busy administrative environment; experience in a school is desirable.
• Strong communication skills and the ability to build effective relationships with colleagues, students and external stakeholders.
• Excellent organisational skills, with the ability to manage competing priorities and work calmly under pressure.
• Confident IT skills, including Microsoft Office; knowledge of Bromcom is desirable.
• The ability to handle sensitive and confidential information discreetly.
• A calm, patient and diplomatic approach when dealing with staff, students, parents or challenging situations.
• A positive, proactive and professional attitude, with a commitment to supporting young people.
• A clear commitment to safeguarding, equality, diversity and inclusion.

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.

About John Cabot Academy:

John Cabot Academy is an 11-16 academy in South Gloucestershire, close to the border of Bristol. We share our site and staffing with the CLF Post-16 provision, forming an 11-18 academy, which has earned a strong reputation both locally and regionally.

We want our students to thrive academically; flourish and grow as young people. When they leave us, they will have a strong sense of self, their place in the world and the agency to fulfil their potential. To fulfill this ambition, our staff are inspired by learning and create a school where students are engaged, challenged and inspired.

We have a supportive and compassionate culture in which the whole person is nurtured and the voice of students is valued. We celebrate the diversity of the members our community by enabling them to learn from each other, by encouraging them to respect each other’s differences, and by providing opportunities to contribute to academy life and the wider community.

Why work at CLF?

We are a diverse and inclusive community of 36 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters. Over 59% of the students who attend John Cabot Academy are from global majority groups, so we particularly encourage applicants from those groups in order to represent the students we serve, as well as wider underrepresented groups including gender, transgender, age disability, sexual orientation or religion.

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.

What we can offer you:

• Access to a generous pension through the Local Government Pension Scheme (LGPS).
• Generous annual leave.
• A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
• Well-being support through an Employee Assistance Programme.
• Health benefits, including wellness sessions, gym discounts, and flu jabs.
• A range of generous family leave options, including above industry average occupational maternity pay.
• Additional benefits like cycle to work scheme, on-site parking plus many more!

Recruitment timeline:

• Closing Date: 23 February 2026 @11.59pm
• Shortlisting: 24 February 2026
• Interviews: 02 March 2026

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.

We are unable to offer sponsorship with this role.

We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.   

As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.