Clerk to Academy Council

We are looking for a passionate and inspiring Admin Assistant (Clerk) to join our supportive and talented team. We are a growing organisation, looking for professional and ambitious people, with a passion for transforming our students’ learning.

The role will provide significant opportunity for flexible working, including working from home or in our offices and Academies. You will be required to attend Academy Council meetings for the 4 academies / provisions that you support (usually 5 – 6 per year per academy (approximately 24 meetings per year in total) plus occasional panels or additional meetings. These usually take place after school or during the early evening.

No two weeks will be the same, whilst this ‘annualised hours’ contract includes an agreed number of hours across the year (690 hours), how these are used will vary depending on workload and the schedule of meetings. The vast majority of this work will take place during term time and therefore an additional annual leave payment of 96 hours will be paid for accrued entitlement to annual leave.

What we are looking for:

In this role you will act as Administration Assistant (Clerk) to Academy Council for the four academies described above. Your duties will specifically include:-

• Work effectively with the Chair of Council and Principal to prepare purposeful agendas for each Academy Council meeting. Distribute the agenda and supporting documentation to attendees prior to meetings within agreed deadlines.
• Advise Council members of upcoming meetings and circulate documentation such as minutes, draft policies and other relevant information in a timely manner.
• Take notes at meetings and panels and distribute to all relevant stakeholders within agreed guidelines. Produce minutes to a high standard, ensure they accurately reflect the discussion, challenge and actions within the meeting or panel.
• Manage the appointment and election of Academy Councillors in accordance with agreed guidelines.
• Undertake all duties as a clerk at meetings of the Academy Council as required and keep records of councillor attendance.
• Networking with other Clerks and colleagues across the federation to share best practice ensuring the Academy Councils are professionally supported to the highest standard.

Please download the full job description and person specification via the CLF careers website.

Your opportunity:

Not only will you be working with four of our fantastic academies/provisions, but you will be a part of a diverse Federation working alongside professional and inspirational people. The Cabot Learning Federation are committed to providing the very best learning experiences for every young person we educate and you will play an important role in that. You will have access to our generous benefits package including excellent annual leave entitlement, access to our pension scheme and a number of other well-being benefits. You will be working within a large multi-academy trust which provides dedicated training programmes and the opportunity to gain experience within other departments and CLF functions.

About the Cabot Learning Federation

The Cabot Learning Federation is a diverse Multi-Academy Trust (MAT) in the South West. We currently sponsor eight secondary academies, nine primary academies, an all through provision, a studio school, a discrete Post 16 provision and an alternative provision which consists of one primary and three secondary phases. CLF is an Equal Opportunity Employer. The trust is proud to serve a diverse student population and their communities. We actively encourage applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. We are proud to be part of a diverse community in Bristol, South Gloucestershire and Weston and celebrate the richness of cultures, faiths and backgrounds of our students. We aim to develop a curriculum that is responsive to our pupils needs and reflects their diverse interests and backgrounds.

The CLF is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK, an enhanced DBS check and a further check against the appropriate barred list. Whilst this role does not work directly with students you will be based on site and have regular access to students and are therefore in regulated activity. 

Please submit your application form via the CLF recruitment portal. CV’s will not be accepted and any submitted will not be considered alongside your application.