Contract: Permanent
At City of Bristol College, we deliver transformative education in inclusive and dynamic learning environments and for our employees, this is no different so why not come and join us? With recent investments in our already outstanding facilities, the College has a great deal on offer for you.
One of our key strategic aims is our unrelenting focus on our people-first culture, ensuring you feel valued, empowered, and recognised for your individual contributions and expertise whether that be in a teaching capacity or a professional services team. All colleagues within the College contribute to the success of our students and we actively work to eliminate any barriers at work, ensuring you have the opportunity to thrive.
We have an exciting opportunity for an Examinations Administrator to join our college community.
What we offer:
Our people-first ethos provides a highly supportive, flexible approach to enable you to excel within your role and to reach your full potential. In return, you can expect the following:
Two-week paid Christmas close down and additional paid time off over Easter on top of a generous holiday entitlement of 26 holiday days, plus bank holidays (pro-rata for part time roles).
Membership to the Local Government Pension Scheme with employer contributions of 18.0 %
Paid Volunteering leave (3 days a year)
Family friendly policies including paid fertility and foster friendly policy
A menopause policy outlining support available
A person-centred annual appraisal focusing on your wellbeing and CPD
Access to a benefits portal including shopping discounts and cycle to work scheme plus lots more!
The 'Right to Disconnect' from work outside of your normal working hours
A supportive, highly utilised hybrid and flexible working policy
An Aspiring Leaders programme open to all plus our Management Academy for all management roles covering management skill and internal processes
Welfare Rooms at all our sites for professional breakout and relaxation spaces
A bespoke programme of recognition, reward and celebration for colleagues throughout the year to recognise your hard work.
We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed. We aspire to have a diverse and inclusive workplace and strongly encourage applicants from a wide range of backgrounds to apply to join us. As a disability confident employer, we take a trauma informed approach to our work, support the Care Leavers covenant, and have been awarded accreditation as a College of Sanctuary for refugees.
You can have a look here at our Staff Benefits Booklet for even more.
About your role:
We have an exciting new opportunity for an enthusiastic and proactive Exams Administrator with experience of working within a similar administrative position. This position is full time and will require you to work across our 4 campuses (College Green, Ashley Down, Parkway and South Bristol Skills Academy) although the role is primarily based at our College Green site.
The role will involve providing support to student and staff across the college by administering all aspects of the examination and certification process, ensuring that examination board procedures are followed throughout these processes. You will work 5 days a week with standard working hours scheduled between the hours of 8:30am to 5:00pm (Monday to Friday) (with the requirement to work until 9pm on a rota/shift basis when evening exams are scheduled).
Some of the key elements you’ll be responsible for are:
Ensuring students are registered for their qualification and subsequent exams are booked, scheduled and invigilated appropriately – considering and applying any appropriate Access Arrangements.
Maintaining the data in our management information system to ensure all information is accurate and timely with regards to students, registrations, access arrangements, qualification outcomes and certification status – and use effectively for communicating with students.
Providing on-site support across all 4 of our centres whilst exams are underway to ensure students, invigilators and staff feel supported and students are given the optimum conditions in which they can achieve. This will include carrying out invigilation as required.
Ensuring full understanding of awarding body requirements, liaising with them as required, in order to advise staff, students and support the training of invigilators.
You will be a confident communicator with the ability to build and maintain excellent working relationships with colleagues, students and stakeholders both internally and externally.
We are looking for someone with experience of administration, co-ordinating and planning activities, and who is confident in working in a fast-paced environment with changing priorities.
About us:
We have four main sites across the city with state-of-the-art facilities. Further future investment in our estates is now allowing us to provide the best possible outcomes for our students and local communities, delivered by our fantastic community of colleagues.
At City of Bristol College, we have one goal: to help our students succeed. We offer the widest range of academic and vocational qualifications in the area, with more than 1,000 courses available from entry to degree level and we provide education and training to approximately 10,000 students each year.
More information about the College can be found on our website.
City of Bristol College is committed to safeguarding children and vulnerable adults. The search of the online presence will be conducted for the successful candidates. All new employees to the College are required to complete and obtain an enhanced DBS disclosure. A copy of our Safeguarding Policy can be found on the College website.
Please see our Job Description, Person Specification, Conditions of Service and Applicant Information for more information about the role and what it’s like to be part of our team.
A few points to note:If you have a medical condition or an individual need for an adjustment to our processes, and you believe this may affect your ability to be at your best – please let us know so we can talk about how we can best support you and make any adjustments that may be needed.
Don’t meet every single requirement?
We are committed to creating an inclusive and flexible working environment, that promotes diversity. If you are excited about this role but your past experience doesn’t align perfectly with every requirement on the job description or you are seeking an alternative working pattern, please apply anyway – you may just be the person we are looking for. We recognise that talent comes in various forms, and we are committed to providing opportunities that create an environment of growth, diversity, and inclusion for everyone. In your application, please feel free to note which pronouns you use.
We do not engage with recruitment agencies for this role. Any CVs received from agencies will be considered as unsolicited and the property of the City of Bristol College, with no obligation to pay agency fees.
Closing date: 04 May 2025
Interview date: 19 May 2025
