** Strictly no agencies **
1. Purpose of Job
To provide flexible business and administration support to the department.
2. Principle Accountabilities
• To manage the flow of inbound and outbound telephone calls to Line Manager. This will involve the screening all calls and taking messages ensuring that callers receive a high quality response in an appropriate timescale.
• To provide administrative support for Line Manager including the compilation and production of letters, memos, minutes, agendas and reports ensuring all documents are produced in house style.
• To assist in the co-ordination and administration meetings and associated papers.
• To maintain a filing systems appropriate to each Line Managers needs and requirements.
• To maintain Line Managers diaries, arranging appointments, organising meetings and the scheduling of internal and external visitors;
• To co-ordinate the flow of correspondence to the Line Manager. This will include the logging and prioritising of mail.
• To assist in the distribution of documents to other parts of the building on a regular daily basis.
• Operate the till as necessary taking and logging monies from parents
• To perform other such duties commensurate with the grade of the post, as required by the Line Manager
Child protection is the responsibility of all staff. The College will therefore:
•Encourage and maintain an environment where students feel secure, are encouraged to talk, and are listened to
•Ensure students know that there are staff in the College whom they can approach if they are worried
•Include opportunities in the curriculum for students to develop the skills they need to recognise and stay safe from abuse
•All staff will be required to undertake appropriate safeguarding induction and training.