The School

“Hoe Valley School is an inspiring environment at the heart of its community where every student’s experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve to their highest potential.”

Hoe Valley School is

• An oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking
• Delivering innovative and exciting lessons to years 7-13
• Committed to ensuring our students leave us with excellent academic outcomes, the skills to be ‘work-ready’ and the traits of excellent global citizens
• Following the National Curriculum, where Maths and English are taught every day
• A Google school with ICT fully embedded in all curriculum areas
• Committed to learning which is relevant with links to the ‘real world’ of business, higher education and the local community
• In a state of the art, new school completed in September 2018 on Egley Road, Woking
• Committed to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes

THE ROLE

To provide administrative and exam access arrangements support to the SENCO.

ROLE INFORMATION

Contract: Term time plus 1 week in school holidays, Permanent

Hours: Monday to Friday 8:00-4:30pm

Salary: £25k to £30k actual salary (£28,585 to £34,302 FTE)

Start date: 1st June 2026

Responsible to: SENC0 and ultimately the Head Teacher

CORE RESPONSIBILITIES

 SEN Administrator - workload split of 3 days per week

• To support the SENCO to provide effective internal and external communications to staff, students, parents and other stakeholders.
• First point of contact for parents of students with SEND and professionals
• Responsible for scheduling appointments with outside agencies as directed EP, SALT, OT etc
• Generation of letters and emails
• To maintain and update student records on SIMS, student files and SEN register
• The administration for Annual Reviews, EHCP applications and neurodiversity referrals
• Responsible for sending completed EHCP Review documents to SCC Case worker
• To be the main point of contact for visiting professionals and ensuring that our safeguarding policy is adhered to.

Access Arrangements Coordinator - workload split of 2 days per week

• Responsible for and coordinate all aspects of the day-to-day operation and administration of Exam Access Arrangements making sure they are processed accurately and efficiently within JCQ and awarding organisation requirements.
• To coordinate and provide specialist screening and assessment of learners with suspected and/or diagnosed Specific Learning Difficulties for learner Exam Access Arrangements in line with JCQ guidelines.
• To communicate and share information (in line with GDPR) with learners’ previous school, learners’ families/carers and external professionals, where relevant.
• To provide information and support for teachers to enable them to present and evidence the necessary background information, documentation and learner ‘normal way of working’, to justify screening/assessment and applications for Exam Access Arrangements.
• To submit applications online and work closely with the Exams department to ensure the smooth running of Exam Access Arrangements
• To collate and process varied supporting documentation and reports.
• To support with the JCQ and Awarding organisation inspection and audit visits.
• To keep up to date with legislation and JCQ / Exam Access Arrangements requirements
• To complete Form 8 and Form 9 reports, centre file notes and GDPR forms to the required standard and quality, in line with JCQ regulations.
• To communicate assessment findings to learners, staff and families/carers as required.

The workload split is an average and may vary across the academic year.

The above list is not exhaustive and may be subject to amendment in due course in discussion with the relevant employee.