School Receptionist

The School

“Hoe Valley School is an inspiring environment at the heart of its community where every student’s experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve to their highest potential.”

Hoe Valley School is

• An oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking

• Rated ‘Outstanding’ by Ofsted in June 2018

• Delivering innovative and exciting lessons to years 7-13

• Committed to ensuring our students leave us with excellent academic outcomes, the skills to be ‘work-ready’ and the traits of excellent global citizens

• Following the national curriculum offering an extended day allowing time for additional Maths and English along with time for all students to complete their homework during the compulsory day

• A Google School with ICT fully embedded in all curriculum areas

• Growing its new STEAM focussed academic Sixth Form, which opened in September 2023

• Committed to learning which is relevant with links to the ‘real world’ of business, higher education and the local community

• In a state of the art new School completed in September 2018 on Egley Road, Woking

• Committed to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings and ultimately by trusting our staff to deliver excellent outcomes

The Role

We are looking to appoint a highly organised, articulate and friendly individual to provide a part-time receptionist and secretarial service for the staff and to ensure appropriate administrative procedures are undertaken. You will be the first point of contact with parents/carers, students, agencies, governors, staff and all visitors, so will ensure the first impression given is of the highest standard whether in person or over the telephone.

You will have a friendly and confident personality, well spoken and written communication skills, and an excellent telephone manner and the ability to stay calm under pressure.

The details

Working hours:  20 hours per week, 1:00pm to 5:00pm, Monday to Friday

Salary:  £13,000 p.a. (actual)

Accountabilities:  The post holder will report to the Head Teacher’s PA and work closely with other staff

Deadline:  Monday 4th December 2023

Interview date:  Thursday 7th December 2023

CORE RESPONSIBILITIES

• To deal with enquiries, answering the telephone and relaying messages to staff and students

• To deal with student enquiries

• To ensure all visitors are signed in at Reception and a visitor pass issued, while rigorous safeguarding procedures are followed

• To update student details on the School’s MIS (SIMS). Training will be given

• To support the first aid department with any injuries, medical issues, sickness. Training will be given

• To sort incoming mail and dispatch outgoing mail

• To word process and produce School documentation required by staff and departments as directed by the Head Teacher’s PA

• Liaise with staff, parents/carers and external agencies as appropriate, sharing information as directed and ensuring local procedures are followed

• To photocopy and reproduce documents as and when required

• To deal with all confidential matters with tact and discretion

• Work as part of the overall administrative team of the School to ensure the School runs smoothly and effectively at all times

• Follow the School’s policies and procedures in the event of an emergency and attend relevant training

• Support with School events as requested by the Head Teacher’s PA

• Any other duties as requested by the Head Teacher’s PA

• Contribute to the overall ethos, vision and aims of the School

• Appreciate and support the role of other professionals

• Attend relevant meetings as required

• Participate in training and other learning activities as required

• To carry out the above duties in accordance with the School’s Safeguarding Policy

The above list is not exhaustive and may be subject to amendment in due course in discussion with the relevant employee.