Hours: 25 hours per week, term time only plus INSET days
Contract: Permanent
Salary: JG3 SCP5 to SCP6 (£25,583 to £25,989)
Actual Salary: £15,183.06 to £15,424.01
Start Date: As soon as possible, subject to pre employment checks
The Role
Whitchurch Primary School, a member of the Lighthouse Schools Partnership, is seeking to appoint an Administration Assistant to join our friendly and committed team.
You will be the first representative of our school community and the first point of contact for many parents and visitors. Therefore, a warm and professional approach is essential, whilst having the ability to remain calm and organised in a very busy school environment.
The Administration Assistant is responsible for supporting with the administrative, financial, and organisational processes within the school.
The successful candidate will be expected to:
- Respond to enquiries from the school community and visitors, which are received in person, by telephone and email, keeping appropriate records, and referring information, messages, and questions to colleagues where appropriate. Undertake administrative and secretarial tasks, including word-processing, spreadsheet work, filing, photocopying and scanning, data collation.
- Maintain the operation of the printer and photocopier and other office equipment to ensure it is ready to use, resolving any issues as needed.
- Manage the school diary and the school signing in book for visitors entering and leaving the school to ensure Safeguarding procedures are followed
- Administration of electronic staff accounts, such as email accounts
- Report any issues with the school’s IT systems.
- Organise and distribute incoming and outgoing post and deliveries
- Order, monitor and manage stock and resources.
- Prepare and send communications (paper or electronically) to parents and carers, and the wider community, including Newsletters and social media.
- Administer additional activities for pupils such as trips, music tuition, wrap around care
- Support with the organising of parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and supplying refreshments as required
- Provide diary management support for the school’s senior leadership team
We offer:
- Enthusiastic and happy children.
- Good opportunities for individual growth and development.
- Supportive staff, governors, parents and community
- Collaborative working within our Trust community to support our endeavours to work smarter.
- Access to wellbeing support
- 24-hour confidential helpline and counselling
- Healthcare cash plan
- Cycle to Work and Electric Vehicle Scheme
- Discount retail platform with access to hundreds of discounts.
Our School
At Whitchurch we have high expectations of everyone in our community and work hard to make the best possible progress in all areas of our learning; our nurturing community is built on respect, honesty and a culture of shared responsibility.
Our curriculum at Whitchurch is designed around the interests, heritage and aspirations of our children; we build on pre-learning and the strong commitment for education shared by our families.
We are proud to complement our curriculum learning with a wealth of enrichment activities designed to enhance and enrich lives, to open children’s eyes to the exciting world that awaits them. We work hard alongside our families to empower future leaders and ignite a real love of learning.
The Trust
The Lighthouse Schools Partnership (LSP) is a Multi-Academy Trust which has experienced rapid growth since it started in 2016. There are currently 34 schools in the Trust.
The Lighthouse Schools Partnership is cross-phase and includes Infant, Junior, Primary and Secondary schools. The Trust is a mixed MAT and includes both non-denominational and Church of England schools.
We encourage you to browse our website for more information about the Trust: Lighthouse Schools Partnership - Home
Closing Date: Friday 8th May at 9am
Interview Date: Wednesday 13th May (subject to change)
Early applications are encouraged. The school reserves the right to interview and appoint prior to the closing date of the advertisement, should the School be able to identify an appropriate candidate.
We are also committed to creating a diverse and inclusive workplace and welcome applications from all suitably qualified candidates, particularly those from underrepresented groups.