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Magdalen College School, founded in 1480 by William of Waynflete, is one of the country’s leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell.
The Waynflete Office is the Development Office of Magdalen College School. The team is responsible for nurturing strong links with our MCS community which includes alumni (Old Waynfletes or OWs), parents, former parents and staff, and for delivering an integrated programme of communications, events, fundraising activities and stewardship to keep them engaged with the school and promote a culture of philanthropy towards MCS.
Please refer to the attached Job Pack for more information.
The Role
The school is seeking to appoint an Administrator in the Waynflete Office. This is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is a fundamental role within the Waynflete Office supporting the office’s fundraising and alumni relations activity. It will involve administrative tasks to support our financial and database processes, and our communications and events programme.
Responsibilities include, but are not limited to:
Office systems
- Our Raiser’s Edge database underpins all we do. It means we can reliably contact, engage, research and ultimately secure financial support for bursaries from members of our community. You will be trained to use Raiser’s Edge, which is widely used in education.
Stewardship responsibilities
- You will work with the Head of Development Services to ensure that when gifts are made, thank you letters are written and recorded to ensure all donors are appropriately stewarded.
Events and Communications
- You will assist the Communications and Events Manager in the delivery of our communications to members of our community, as well as in the organisation of events.
Office Administration
- Take and circulate minutes for weekly meetings.
- Assist with purchase and sale of OW merchandise
- Routine tasks, such as scanning and mailings, ordering stationery, photographs etc.
Please refer to the attached Job Pack for more information.
The Candidate
We are looking for a team player with a positive, cheerful attitude and a willingness to become involved in the life of the school. The successful candidate will be able to demonstrate the following skills and attributes:
Essential
- High level of accuracy and attention to detail
- High level of numeracy
- Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge
- Excellent communication skills, both verbal and written
- Ability to move quickly between projects in a high-performance environment
- Ability to work independently and to organise and prioritise own work
- Strong interpersonal skills and calm under pressure
- The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations
- Appreciation of education and fully supportive of Magdalen College School
- Appreciation and interest in the contribution that fundraising makes to the mission of Magdalen College School
Desirable
- Experience of working within a database environment
- Experience of working in an educational, development or communications environment would be an advantage
- A keen interest to develop in a fundraising and communications environment
Application Process
Candidates should click "Apply now" to submit the following two documents to the HR Administrator, , which will be sent via email and can also be found on the Job Vacancy link of the MCS website.
- “MCS Application Form for Teaching and Support Staff” Form
- CV (Curriculum Vitae)
All documentation should be sent no later than Monday 19th June, at midday; early applications are highly encouraged. Any applicants who submit just a CV will be automatically rejected.
We anticipate holding 1st round interviews Wednesday 28th June, followed by a potential 2nd round interview with the Bursar; however, we reserve the right to interview before this.
Remuneration and Benefits
This is a permanent, full-time post with basic working hours from 8:15 until 17:00 Mon-Fri, including 1-hour unpaid lunch. Salary is circa £26,000 depending on qualifications and experience.
The Waynflete Office is an active member of several professional organisations such as CASE (Council for Advancement and Support of Education) and IDPE (The Institute of Development Professionals in Education). Personal development activities for Waynflete Office staff are available through these organisations or via other relevant professional training bodies.
There is a wide range of benefits on offer to staff, including a free lunch, private health insurance, generous holiday entitlement, entry to the botanical gardens and complimentary use of school sports facilities.