Office Administrator Level 3

A key role within the school, providing comprehensive reception and administrative support for the college. 

Hours of work: 19.5 hours a week, Term Time - 3 days per week - Wednesday, Thursday & Friday 8.00am - 3.00pm with a 30 minute unpaid lunch break

There is an expectation that you may need to attend training or staff meetings outside of your working hours, this will be paid as overtime.

Salary Details FTE: LG Band 3, points 5 - 6 - £25,583 - £25,989 (Pro Rata) 

Actual Salary: £11,337.92- £11,517.85 based on experience

Interviews: Week commencing 7th September 2026

We are looking for an enthusiastic and dedicated professional to join our team at Moat Community College as a office administrator.

Summary of Job Tasks

• Meeting and greeting visitors to the school
• Taking calls to the school and directing them to the appropriate person.
• Ensuring visitors are aware of our safeguarding and health and safety procedures
• First aider (training will be provided)
• Maintaining college records and systems
• Ensuring all forms, correspondence and reports are accurate and processed correctly
• Helping students and dealing with any student queries at reception
• Assists with preparation for whole school events such as vaccinations, sports day, activity days and trips.
• Keeps up to date with the relevant guides, procedures, forms, etc. used in the school.
• Communicate effectively with parents and carers by phone, face-to-face, email and text messaging systems and provide responsive support to their queries.
• Generate correspondence and reports of a routine nature.
• Be responsible for ensuring that all absence data is input accurately and effective way into our management information system
• Meet students who arrive late to school each day, identifying patterns and sharing concerns with the pastoral team.
• Provides First Aid to students and staff (training will be provided)

The right candidate will have

• Experience of working in a busy office
• A positive ‘can do ‘attitude 
  
• An efficient and enthusiastic individual with excellent communication skills with the ability to relate positively to children and adults.
• Adaptable as no two days are the same
• Proficient IT user
• A person who is calm, caring, approachable, but firm
• A hard-working individual
• Patient with the ability to handle situations with tact and diplomacy.
• GCSE A-C Math's/English

We can offer:

• Excellent CPD
• Pension scheme
• Sick pay scheme
• Maternity scheme
• Free and confidential advice, information and counselling service
• Free onsite parking
• Close proximity to train and bus services
• An onsite gym
• Hire purchase Cycle to Work scheme
• Dining facility