Course File Coordinator

The Role:

The MIS team at New City College is a diverse team covering Exams, Student Data & Timetabling, Registry, Apprenticeships, ILR and Reporting.  The Course file Coordinator role sits within the Student Data and Timetabling team, but the scope of the responsibilities has lots of cross overs with all of the teams, so plays a pivotal role in the department.  This is a fantastic opportunity for an MIS professional to gain and develop essential skills to help them progress in their career.

Key Responsibilities:

Lead on the administration and management of the College Course file within the MIS system ProSolution

Assist MIS and Curriculum managers with the Curriculum and Business Planning process

Give advice and guidance to Curriculum managers on course and student eligibility

Work closely with the ILR team to ensure data and funding accuracy

Assist with the timetabling process and compliance for audit

Who You Are:

Ideal candidates will have MIS experience within an FE college, if not evidence of strong administration skills.

A sound knowledge of FE funding methodologies is advantageous, as is experience with ProSolution.

Candidates must have excellent attention to detail as they will be working with large volumes of complex data.

Candidates must have strong communication skills, as liaising with Curriculum managers at all levels of the organisation is required.

Strong in the use of Excel and the aptitude to learn more technical skills is a real advantage, as is Timetabling experience.

Interview Date: Wednesday 12 November 2025

What We Offer:

Pension: New City College provides a career average pension scheme for all staff (TPS or LGPS)

Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).

On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.

Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting.

Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program.

Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.

About New City College:

New City College is proud to be an Ofsted Outstanding college, the largest in England to receive this top rating. With campuses across east London, south-west Essex, and two language schools, we are a sector leader in further education.

Joining NCC means becoming part of a forward-thinking, collaborative team committed to delivering high-quality education and skills that benefit our students and communities. We offer industry-standard facilities, expert staff, and strong partnerships with leading organisations. Our focus on future-ready skills and technology ensures students are well-prepared for higher education or employment, and employers trust us for staff training and development.

Following the merger of seven colleges, NCC has become one of the UK’s most influential FE providers, offering sixth form education, adult learning, apprenticeships, ESOL, EFL and SEND. With a turnover of £130 million, 20,000 students and 1,800 staff, we are a major force in the sector.

We are proud of our inclusive, diverse community and have a zero-tolerance approach to racism and discrimination. As we look ahead, we remain committed to investing in our people and resources to provide an excellent, supportive learning environment that meets the needs of both students and employers.

We are committed to building a workforce that reflects the diversity of the communities we serve and actively welcome applications from candidates from Black, Asian and Minority Ethnic backgrounds. This does not prevent any other candidate with or without a protective characteristic from applying for our jobs.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an Enhanced DBS check, along with a check of the Children’s Barred List if engaged in regulated activity. Any offers of appointment may be withdrawn if these checks prove unsatisfactory. Self-disclosure will be required as part of the recruitment process. Failure to make a full disclosure or to provide sight of your DBS certificate may result in the withdrawal of your offer of employment. The College's DBS policy on the recruitment of ex-offenders is available upon request.