Personal Assistant to Executive Office

The Role:

Looking for an exciting unique opportunity working in the executive office of the Group Principal & CEO?

We are seeking an experienced, highly organised, proactive Personal Assistant to Executive Office to support the Executive Assistant to the Group Principal and CEO.

This is a fantastic opportunity for a motivated individual to play a key role in supporting at executive level, in a fast-paced environment.

Working under the Executive Assistant to the Group Principal & CEO, you will be responsible for supporting effective administration and organisation to a high standard, working flexibly across a number of different campuses on a wide variety of tasks.

This role will be expected to work across all New City College campuses (Poplar, Arbour Square, Hackney, Hackney Sixth Form, Ardleigh Green, Wingletye Lane, Rainham, Epping, Redbridge).

Key Responsibilities:

• Diary Management: Supporting with the organising and maintenance the Group Principal & CEO’s schedule, including meetings, appointments, and travel arrangements.

• Meeting Support: Setting up of meetings including collating and distributing reports, hospitality arrangements and minute taking.

• Communication: Handling correspondence, emails, and phone calls, and acting as a liaison between the Executive Director and internal/external stakeholders.

• Administrative Support: Preparing reports, presentations, and documents, and managing confidential information with discretion.

• Event Coordination: Assisting in the planning and execution of high-level events, visits and initiatives.

• Dealing with confidential and sensitive matters: Working in a highly-confidential environment, maintaining a professional approach to sensitive and confidential information.

What We’re Looking For:

• Experience in working as a personal assistant or in similar role, with advanced knowledge of Microsoft Office packages.

• Excellent organisational skills with the ability to prioritise under pressure, working to strict deadlines.

• Strong attention to detail and understanding of data protection and compliance requirements.

• Proactive working using initiative with the ability to work both as a team and individually.

• Excellent communicator, with the ability to convey complex information clearly and confidently to a range of stakeholders.

• Flexibility in all aspects of the role such as working practices, hours and location depending on the requirements of the Group Principal & CEO.

Working Patterns:

The College core working hours are between 8.30am to 5.00pm Monday to Friday.

This role is advertised full time (35 hours / 52 weeks) however alternative proposals may be considered subject to business need, and should be clearly outlined on your application form.

This role will be across the whole college group and you will be expected to work onsite and to travel to all campuses to support the Group Principal & CEO.

What We Offer:

• Pension: New City College provides a career average pension scheme for all staff (TPS or LGPS)

• Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).

• On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.

• Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting.

• Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program.

• Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.

About New City College:

New City College is proud to be an Ofsted Outstanding college, the largest in England to receive this top rating. With campuses across east London, south-west Essex, and two language schools, we are a sector leader in further education.

Joining NCC means becoming part of a forward-thinking, collaborative team committed to delivering high-quality education and skills that benefit our students and communities. We offer industry-standard facilities, expert staff, and strong partnerships with leading organisations. Our focus on future-ready skills and technology ensures students are well-prepared for higher education or employment, and employers trust us for staff training and development.

Following the merger of seven colleges, NCC has become one of the UK’s most influential FE providers, offering sixth form education, adult learning, apprenticeships, ESOL, EFL and SEND. With a turnover of £130 million, 20,000 students and 1,800 staff, we are a major force in the sector.

We are proud of our inclusive, diverse community and have a zero-tolerance approach to racism and discrimination. As we look ahead, we remain committed to investing in our people and resources to provide an excellent, supportive learning environment that meets the needs of both students and employers.

We are committed to building a workforce that reflects the diversity of the communities we serve and actively welcome applications from candidates from Black, Asian and Minority Ethnic backgrounds. This does not prevent any other candidate with or without a protective characteristic from applying for our jobs.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an Enhanced DBS check, along with a check of the Children’s Barred List if engaged in regulated activity. Any offers of appointment may be withdrawn if these checks prove unsatisfactory. Self-disclosure will be required as part of the recruitment process. Failure to make a full disclosure or to provide sight of your DBS certificate may result in the withdrawal of your offer of employment. The College's DBS policy on the recruitment of ex-offenders is available upon request.