Salary: Outer London, Grade F, Point 28 £34,535.49 (FTE £36,579)
Location: St Philip’s School, Harrow School, KT9 2HR
Working Pattern: 36 hours, Full time, Monday and Tuesday, 8.30-4.30. Wed, Thurs, Fri 8.30 – 4.00pm Term time only plus 20 days
St Philip’s School is a special school offering places for pupils aged 9 to 19 with a wide range of abilities and additional needs, including complex autism.
Located in the Royal Borough of Kingston, on a spacious green site in Chessington, the school is equipped with extensive indoor and outdoor sports facilities, vocational spaces, and a dedicated pupil support team offering a variety of therapies. We are proud to have recently opened a brand-new vocational block, expanding opportunities for students to develop practical skills in a modern, purpose-built environment.
Our small class sizes allow dedicated staff to support each pupil’s development at their own pace, whether they are following academic pathways or focusing on life skills.
We are looking for a highly organised and proactive EHCP & School Administrator to join our team. This is a vital role supporting the effective coordination, monitoring, and review of pupils’ Education, Health and Care Plans (EHCPs), ensuring high-quality provision for children with Special Educational Needs and Disabilities (SEND). The successful candidate will also provide wider administrative support across the school, helping to ensure smooth and efficient day-to-day operations within a busy school environment.
Key Responsibilities:
Coordinate and manage all aspects of EHCP processes, including annual reviews, documentation, and compliance with statutory timelines.
Act as the main point of contact for EHCP-related matters, liaising with staff, parents, and external professionals.
Maintain accurate and up-to-date SEND and EHCP records, ensuring all files and data are organised and compliant.
Support the SENCo with SEND administration, reporting, and preparation of documentation for assessments and reviews.
Provide general administrative and office support, including reception duties, data management, and assisting with school-wide operational tasks.
Key Requirements:
Experience working in a school or educational setting, with a strong understanding of SEND Code of Practice and EHCP processes
Excellent organisational, administrative, and workload prioritisation skills
Ability to handle sensitive information with discretion and professionalism
Confident communicator with staff, parents, and external professionals
Strong IT proficiency, including Microsoft Office, Excel, and school MIS systems
OHCAT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:
Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.
Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme
Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
Other (Season Ticket Loan and Employee Referral Scheme)
Find out what makes Orchard Hill College and Academy Trust a truly rewarding place to work – visit our ‘Work for Us’ page to learn more about our values, opportunities and the difference our staff make every day.
Our Trust:
St Philip’s School is part of Orchard Hill College and Academy Trust. We are a family of specialist education providers from pre-school through to further education across London, Surrey, Sussex and Berkshire and fully represent all designations of special education needs and disabilities (SEND). To find out more about us, and what makes us a special place to work please visit our website.
We are committed to promoting and advancing equality of opportunity by attracting and retaining the most diverse range of students, staff and partners.
Working together to transform lives is what we do and across the whole organisation we have a range of experts and practitioners who advocate for children and young people with SEND to ensure they receive the best possible opportunities to achieve their full potential.
As a large specialist education provider we employ over 1500 people across our schools, college and central support team. There is a wide range of job roles available, ranging from teaching and therapy to business support roles and significant career progression opportunities.
It is an exciting time to be part of OHCAT and we are keen to recruit talented people who can play a key role in realising our mission and who want to make a difference. In return, we offer training and development, competitive pay and benefits in a positive and inclusive working environment.
If you wish to discuss this opportunity before or after submitting an application form, please get in touch with the School directly. Visits to the School in advance of applications are encouraged.
Your application form will be scored according to each of the requirements laid out in the person specification for this role. Please demonstrate in your statement how your experience, skills and knowledge match the criteria that are required for the role.
How to Apply:
To apply for this role, please click ‘Fast Apply’, you will then be directed to a ‘Login’ page, once signed in, please complete and submit the Application Form.
Please note that CV applications cannot be considered.
To ensure a fair opportunity for all applicants, candidates who have applied for this position in the past 6 months will not be considered.
Closing Date: 21st April 2026
Interviews will take place on: 30th April 2026
To help us manage applications effectively, we reserve the right to close this vacancy early if sufficient suitable applications are received.