Salary: £20,000 per annum + £500 bonus on completion of the Apprenticeship
Hours: 36 hours per week, Monday to Friday, 8.45am–4.30pm (Mon-Thu) and
8.45 am–4.15pm (Fri)
Location: Sutton, Surrey, SM1 1DA
Duration: 12-18 months (in partnership with Kingston College) - further details will be discussed at interview
Start date: mid-September 2025 / early October 2025.
About Us
Orchard Hill College and Academy Trust (OHC&AT) is a family of specialist education providers for over 1500 pupils and students from nursery to further education across 14 academies and 8 college centres in London, Surrey, Sussex and Berkshire. We provide specialist education and learning support, including HR, finance, IT, therapy, and nursing services.
Our pupils and students have a wide range of learning abilities and additional needs, including autism, speech and language difficulties, social, emotional, and mental health challenges, profound and multiple disabilities, and complex health needs.
At OHC&AT, we foster a rewarding and inspiring work environment where everyone collaborates to achieve the best outcomes for students. To learn more about us, visit the Orchard Hill College & Academy Trust website.
About the Role
This is an excellent opportunity to gain hands-on experience while working in a professional and supportive HR team. We are looking for a motivated, detail-oriented, and proactive individual who has a genuine interest in technology, particularly in managing and updating online platforms or systems, and resolving technical queries.
Key Responsibilities:
Working closely with the HR Systems Specialist, your tasks will include:
• Assisting with the maintenance of the iTrent core system and its multiple portals, ensuring all data and documentation are accurate and available for our users.
• Acting as the first point of contact for iTrent user queries ie setting up and managing user accounts, security permissions and access rights.
• Creating and updating employee working patterns.
• Running key HR reports for line managers (to include headcount, sickness absence).
• Assisting with the testing and launch of iTrent’s multiple modules.
Although your primary focus will be HR systems administration you will also undertake general and HR administrative tasks, including:
• Candidate pre-employment checks in line with Keeping Children Safe in Education.
• Payroll administration, ensuring new starters, leavers, contract changes are accurately processed.
• Preparation of employment contracts.
• Supporting recruitment activities, such as interview invitations and scheduling, preparing conditional offer letters, and placing job advertisements.
Key Requirements:
We welcome applications from enthusiastic and committed individuals who meet the following criteria:
• Eligibility for a Level 3 Business Administration Apprenticeship and commitment to completing the course requirements.
• GCSEs (or equivalent) in English and Mathematics at Grade C/4 or above.
• Basic understanding of IT systems, software and digital platforms.
• Strong IT skills, especially excel.
• Excellent organisational skills, with the ability to manage tasks effectively and meet deadlines.
• Attention to detail and a high level of accuracy in administrative work.
• Strong written and verbal communication skills.
• Ability to multitask and work efficiently under pressure.
• Excellent interpersonal skills, with the ability to communicate professionally via email, phone, and in person.
Rewards & Benefits:
• 25 days holiday
• Cycle to work scheme
• Season ticket loan
• Employee referral scheme
• Home electronics purchase scheme
• Discounted gym membership subscription including digital fitness
• Comprehensive training and development
• Access to counselling advice and support via Health Assured
• Commitment to wellbeing supported by our occupational health service and mental-health first aiders
• Scope for career progression across eight college centres, 14 academy schools and shared services team
• Pension scheme - the Local Government Pension Scheme (LGPS) or Teachers Pension Scheme (TPS) both of which have life cover and financial protection for your family
How to Apply
To apply, please use the "Quick Apply" option on our ETeach portal.
For any queries, please get in touch!
For an informal discussion about the role, please contact HR to arrange a conversation with Jane Meadows, HR Project Officer.
Application Process
Your application form will be assessed against the Person Specification for this role. Please ensure your statement demonstrates how your experience, skills, and knowledge align with the requirements.
We do not accept CV applications.
Closing Date: 10pm, Sunday 3rd August 2025
Shortlisting: 4th August 2025
Interview Date: 18th August 2025