Admissions Registrar

St David’s Prep is a thriving, co-educational independent school with a strong reputation for academic ambition and breadth of opportunity. Set in a beautiful environment, the school offers a dynamic, forward-thinking approach to education while retaining a warm, close-knit community feel. Staff at St David’s benefit from a collaborative culture, a clear sense of purpose, and the opportunity to contribute meaningfully to a school that is both ambitious for growth and deeply committed to delivering an outstanding experience for its pupils and families.

We are looking for an energetic, highly organised and commercially minded Admissions Registrar to lead this experience at school level. This is a pivotal role: the successful candidate will manage the full admissions pipeline, build strong relationships with prospective families, and play a direct role in achieving the school’s pupil recruitment targets.

Purpose of the Role

The Admissions Registrar is responsible, alongside the Head and SLT, for:

• Delivering the school’s pupil recruitment targets
• Managing and optimising the end-to-end admissions journey
• Maximising enquiry-to-pupil conversion at every stage of the funnel
• Providing a warm, responsive and professional experience for all prospective families
• Maintaining accurate admissions data and using it to drive performance

This is a results-focused role, combining strong relationship management with strong operational delivery and commercial awareness.

Key Responsibilities

Admissions Leadership & Pipeline Management

• Work closely with the Head and SLT to deliver agreed pupil number targets
• Take ownership of the full admissions pipeline from initial enquiry to enrolment
• Contribute to forecasting and planning based on pipeline data

Enquiry Management & Conversion

• Act as the first point of contact for all prospective families, delivering a warm, proactive and professional response at all times
• Build strong relationships with families, understanding their needs and motivations
• Lead families confidently through the admissions journey, addressing queries and overcoming barriers to enrolment

Admissions Experience

• Design and deliver a high-quality, personalised experience for every prospective family
• Organise and manage school tours, open events, taster days, and assessments
• Ensure all visits create a positive, memorable impression that differentiates the school from competitors

Admissions Administration & Compliance

• Maintain accurate and up-to-date records on the school’s admissions database
• Prepare and issue offer letters, contracts, and joining information
• Ensure all processes are compliant with regulatory, safeguarding, and data protection requirements, maintaining confidentiality and professionalism in handling sensitive information

Data & Reporting

• Track and analyse key metrics including enquiries, visits, offers, acceptances and conversion rates
• Provide regular, clear reporting to the Head and SLT
• Identify trends, gaps and opportunities within the admissions funnel

Events & Engagement

• Lead the planning and delivery of admissions events, including open days and taster sessions
• Follow up effectively with attendees to maximise outcomes
• Support initiatives that strengthen engagement with prospective families

Wider Contribution

• Support inspections, governance visits, and reporting requirements as needed
• Contribute positively to the wider life and culture of the school
• Work collaboratively with colleagues across the school and Wishford group

Person Specification

Skills & Experience

• Experience in admissions, sales, customer experience, or a similar role (education desirable)
• Proven ability to manage a pipeline and deliver against targets
• Strong organisational skills with the ability to manage multiple priorities
• Excellent administrative accuracy and attention to detail
• Confident use of databases/CRM systems

Personal Attributes

• A natural relationship-builder: warm, engaging, and credible
• Commercially aware, with a clear focus on outcomes and results
• Highly organised, efficient, and able to prioritise effectively
• Proactive, resilient, and solution-focused
• Professional, polished, and a strong ambassador for the school
• Motivated by delivering exceptional experiences and achieving targets

St David's Prep is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, reference and medical checks and the Disclosure and Barring Service.