PA to SLT

JOB PURPOSE SUMMARY

To provide full comprehensive administrative support to the Head/Principal, Teaching staff and Chair of Governors, and support the efficient development and maintenance of support services within school/college.

MAIN DUTIES/KEY TASKS :

• To maintain accurate and up-to-date management information and statutory returns.
• To ensure routine clerical and administrative tasks are completed.
• To provide an initial point contact for whole school issues and to endeavour to solve straightforward issues.
• To ensure that the Head/Principal, Chair of Governors/Governors and other School/College staff are
• informed of relevant law, policy or guideline changes that affect the School/College procedures.
• To meet the Council’s standards of customer care to help promote a positive image of the School/College.
• To implement and promote the School’s/College’s and Leicester City council’s policies and procedures relating to all areas of employment and service delivery
• To provide confidential secretarial and administrative support which contributes to the smooth running of school/college.

RESPONSIBILITIES & OBJECTIVE:

• Manages allocated human, financial & material resources in providing a secretarial service for the school/college.
• Manages daily workload of allocated manager(s); arranges meetings, diary and act as first point of contact for visitors, telephone calls, post etc.
• • Provides secretarial/administrative support to School/College staff including to the Chair of Governors, processing management information, providing reports, arranging/servicing meetings, organising venues, hospitality for meetings, events, conferences, etc.
• • Liaises with other clerical and admin staff, with parents, local authority, government agencies, school governing body, etc.
• • Assists in the management and administration of admissions and exclusions,
• • Deals with HR/personnel matters e.g. payroll requests/queries, recruitment and selection processes, providing advice and support to staff and managers. Acts as first point of contact for all staff to report absences and attendance, organises and arranges cover for all teachers absence.
• • Monitors and provides staff absence data and reports.
• • Completes statistical/management reports and maintains relevant databases, electronic returns, etc.
• • Contributes to the planning and delivery of training for support staff.
• • Ensures that communication from the Principal is delivered in a timely manner and accurately.

Represents the Principal as the first point of contact in the office.

Ensures confidentiality of sensitive information.