Position: Pastoral Administrator
Location: On site, Westbury-on-Trym BS9 3BA
Hours: This role is term-time plus 15 days to be worked during school holiday periods at the start and end of each term; normal working hours will be 10 hours per week.
The closing date for this position will be Monday 3rd November 2025
Suitable candidates may be interviewed before the closing date, and the school reserves the right to withdraw the position if an early appointment is made. Applicants are therefore encouraged to apply early.
We are looking for an organised and empathetic Pastoral Administrator to support the school.
Primary responsibilities include:
Safeguarding Administration
• Co-ordinate the transfer of files for new pupils, requesting these from the pupil’s last school and ensuring they are received in a timely manner; arranging for files for leaving pupils to be sent to their next school
Boarding Administration
• Make arrangements for the annual boarding staff induction programme under the direction of the Assistant Head (Boarding).
• Maintain First Aid and Fire Safety training records for the boarding team and liaise with Bursary staff to arrange training as required
Additional
• Provide administrative support for the school exchange trips (two per year: Australia and New Zealand)
• Adopt a flexible approach during the first 3 to 4 weeks of each term when there will be a requirement to work additional hours.
To be considered for this position, we are looking for the following:
• Previous experience working within an education environment
• An understanding of safeguarding responsibilities and the importance of confidentiality
• Flexibility to work additional hours at the start of each term
• Strong administrative skills with a high level of attention to detail
For full details of the essential and desirable criteria, please see the person specification in the candidate brochure
What We Offer:
• Additional benefits: free lunch, free onsite parking, use of the school gym and heated swimming pool (at designated times)
• Pension scheme membership (including life cover)
Applicants should be aware that all email communication with HR will be sent via E-teach. We recommend that you check your emails and E-teach account regularly.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).