Office Manager/PA to Principal

This is a permanent, part-time/term-time plus 2 weeks (41 weeks)

36 hours a week, Monday to Friday from 8:00am to 3:45pm (unpaid break)

We have an exciting opportunity for an Office Manager to join our team at Kenyngton Manor Primary School. The post holder will support the school as an Office Manager and Personal Assistant (PA) to the Principal/School Leadership team and undertake a full range of secretarial and administrative duties and specific projects to enable the school to run efficiently.

You will coordinate the activities of the school office undertaking administrative and welfare duties as required. Your responsibilities will include diary management, preparing and dispatching correspondence and minute taking when required. You will be confident in handling confidential queries, dealing with pupils, parent, staff and external agencies.

If you have any questions about the role or the application process, please contact the THPT HR Team by email.

Tours to the school are warmly welcomed, if you would like to request a tour of the school, or meet with us informally, then please email the HR Team.

All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.

The Howard Partnership Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.

We really want you to shine as part of our application and selection process so that you can truly perform at your best and feel comfortable. Our processes are extremely flexible.  Please let us know what we can do so that you can be at your best throughout the application and selection stages, just contact us by email for an informal chat.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

Early applications are encouraged. We are happy to receive a CV in the first instance.

We reserve the right to interview and appoint prior to the closing date of this advertisement.

• Previous relevant work experience and high level administrative/organisational and analytical skills with good IT skills.
• Good written and oral communication skills with the ability to build sound relationships.
• Experience of maintaining and improving business/database systems/secretarial processes and systems (as appropriate)
• Ability to prioritise and plan own workload in the context of conflicting priorities and work on own initiative.
• Experience of supervising & coordinating a small team - desirable

We are a values-based organisation and seek to recruit individuals who can demonstrate our values. Our values will be assessed through the selection process, so we ask all applicants when providing their supporting statement to also incorporate not only how they meet the essential criteria for the role but to also demonstrate our values, please see our website.

Safeguarding and Further Information

The successful candidate will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).  

The Howard Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.