Administrative Assistant

Filton Hill Primary School

Administrative Assistant

Part Time, Permanent

Grade 12: £25,185 FTE (£17,293 pro-rata) per annum 

The Role

We are looking for a friendly, organised and proactive Administrative Assistant to be the welcoming face of our school and join our office team on a permanent basis. The successful candidate will work term time only plus 2 inset days. Hours for this role are 30 per week and working hours will be: Monday to Friday - 8:30am to 3:30pm (including 1-hour unpaid lunchbreak).

Based in our busy front office, you will be the first point of contact for visitors, parents and carers, creating a positive experience for everyone who walks through our doors.

In this varied role, you’ll handle phone and in person enquiries, manage written correspondence, support staff and learners with day to day administrative tasks and assist with first aid when needed. No two days are the same and your contribution will help keep our school running smoothly.

We’d love to hear from you if you:

• Have excellent people skills and enjoy building positive relationships

• Are a confident communicator who can engage warmly with a wide range of people

• Hold 5+ GCSEs (including English and Maths) or an equivalent qualification

• Bring recent, relevant administrative experience

• Have strong IT skills (experience with Arbor is a bonus)

• Present a professional telephone manner and deliver outstanding customer service

• Show a keen eye for detail and take pride in accurate work

• Can work independently and as part of a team

• Stay calm, organised and professional in a busy environment

• Can prioritise tasks and manage your time effectively

• Have experience working in a school setting

If you’re someone who thrives in a dynamic environment and enjoys making a positive difference every day, we’d be delighted to receive your application.

Tours of our school are strongly encouraged; please contact our school office to book in a visit. 

Please see the attached Job Description and Person Specification for further details. 

Our Philosophy as an Employer

Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities.

We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy.

We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise.

We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies’ journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care.

Benefits

• Pension Scheme

• Flexible and Family Friendly policies

• Annual pay progression opportunities

• Cycle to Work Scheme

• Corporate membership of Bristol Zoo Project at reduced rates

• Free onsite parking

• Coaching/Counselling services

• Termly and annual staff recognition and awards scheme

• Employee Assistance Programme

Closing date: Thursday, 25th June at 8:30am

Date of Interviews: Tuesday, 30th June 

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Use of Artificial Intelligence (AI) in Applications 

We recognise that candidates may choose to use artificial intelligence (AI) tools when preparing their application. The Trust does not prohibit the use of AI; however, any use must be appropriate and must not undermine the principles of safer recruitment, as set out in Keeping Children Safe in Education (Part 3). Applications must be an honest and accurate reflection of your own experience, skills, values, and suitability to work with children and young people.

Our recruitment processes are designed to assess personal suitability, integrity, and safeguarding understanding. Any inconsistencies between application information, references, and interview responses may be explored further. Providing misleading or misrepresented information may result in an application being withdrawn or an offer of employment being rescinded.

The Olympus Academy Trust – Filton Hill Primary School is committed to safeguarding and promoting the welfare of children, and applicants will be required to undergo security and vetting processes appropriate to the post, including checks with past employers and an enhanced disclosure through the Disclosure & Barring Service. We have a suite of safeguarding procedures, policies and guidance for all of our staff and volunteers to ensure we actively promote children and young people’s welfare and safety. Moreover, as part of the safer recruitment process we will carry out online searches as part of the recruitment process. Details of online accounts will be requested at application stage.

We apply Equal, Diversity and Inclusion at all stages of recruitment and selection. We carry out shortlisting, interviewing and selection without regard to age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation. Those with disabilities meeting the minimum requirements for the post will be shortlisted and will make reasonable adjustments to ensure they are not disadvantaged during the interview process. We particularly welcome applications from Black, Asian and Minority Ethnic candidates, as they are under-represented within the Trust.

We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.