Lettings Assistants

Patchway Community School

Role:           Lettings Assistants (2 posts available)

Contract:   Part Time, Permanent, All Year Round

Pay Scale: Grade 12 £26,016 per annum FTE (£5,273/£8,437 pro rata)

We are seeking two reliable, enthusiastic and customer-focused School Lettings Assistants to support the operation of our school lettings programme. This is an excellent opportunity for individuals who enjoy working with the public and helping to maintain a safe, welcoming environment for community users.

Available Posts

Post 1

7.5 hours per week – Saturday 8:30am to 4:30pm (£5,273 per annum)

Post 2

12 hours per week – Monday and Tuesday 4:15pm to 10:15pm (£8,437 per annum)

About the Role

As a School Lettings Assistant, you will be responsible for supporting community and sports groups using the school's facilities outside normal school hours. You will ensure that facilities are opened, prepared, supervised and secured to a high standard, providing excellent customer service at all times.

Key Responsibilities

• Opening and closing school facilities for lettings users.

• Preparing rooms, halls, sports facilities and equipment as required.

• Welcoming hirers and ensuring facilities are ready for use.

• Carrying out routine health and safety checks.

• Monitoring site security and ensuring users comply with school procedures.

• Assisting with basic cleaning and tidying of facilities following use.

• Reporting maintenance, safeguarding or health and safety concerns promptly.

• Providing a professional and helpful point of contact for community users.

What We Are Looking For

The successful candidates will:

• Be reliable, punctual and trustworthy.

• Have excellent communication and customer service skills.

• Be able to work independently and use their initiative.

• Be flexible and willing to support a range of community activities.

• Have a strong commitment to safeguarding and promoting the welfare of children and young people.

Previous experience in a customer service, facilities, caretaking or lettings environment would be advantageous but is not essential, as training will be provided.

Please note that this role involves regular lone working, including opening and securing school premises, carrying out safety checks, and responding independently to issues that may arise during lettings periods. Applicants must be able to undertake these duties safely and effectively.

We Offer

• A friendly and supportive working environment.

• Full training and induction.

• Opportunity to work within a vibrant school community.

• Local Government Pension Scheme (if applicable).

• Ongoing support and development opportunities.

Our Philosophy as an Employer

Our overarching aim and vision is for our schools to deliver an exceptional education for children and young people, ensuring that students have access to the highest standards of teaching, resources and learning opportunities.

We are ambitious for our academies. We live in a demanding educational landscape that brings with it challenges, but also opportunities. We are excited by the opportunities for talented and inspirational educators to make an impact and create a powerful legacy.

We seek applicants for our roles who can align with our vision and have the talent, drive and determination to deliver that vision successfully. We support all our schools with our leadership and management, school improvement, legal, financial, administrative, admissions, marketing, premises, safeguarding and HR expertise.

We think our roles are tremendously exciting ones to perform supported by the expert Olympus team. We are inspired by our academies’ journey and consider it a great privilege to design and develop a 21st century school education. We will be very interested to hear your ideas and aspirations too. We are looking for staff who will deliver an exceptional education for the young people in our care.

Benefits

• Pension Scheme

• Flexible and Family Friendly policies

• Annual pay progression opportunities

• Cycle to Work Scheme

• Corporate membership of Bristol Zoo Project at reduced rates

• Free onsite parking

• Coaching/Counselling services

• Termly and annual staff recognition and awards scheme

• Employee Assistance Programme

Closing date:   Wednesday 30th September 2026 at 9:00 am

Date of Interviews: TBC

The Olympus Academy Trust – Patchway Community School is committed to safeguarding and promoting the welfare of children, and applicants will be required to undergo security and vetting processes appropriate to the post, including checks with past employers and an enhanced disclosure through the Disclosure & Barring Service. We have a suite of safeguarding procedures, policies and guidance for all of our staff and volunteers to ensure we actively promote children and young people’s welfare and safety. Moreover, as part of the safer recruitment process we will carry out online searches as part of the recruitment process. Details of online accounts will be requested at application stage.

We apply Equality, Diversity and Inclusion at all stages of recruitment and selection. We carry out shortlisting, interviewing and selection without regard to age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation. Those with disabilities meeting the minimum requirements for the post will be shortlisted and will make reasonable adjustments to ensure they are not disadvantaged during the interview process. We particularly welcome applications from Black, Asian and Minority Ethnic candidates, as they are under-represented within the Trust.

We offer the opportunity of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis for all roles including full time. We are happy to discuss flexible working from day one.

Use of Artificial Intelligence (AI) in Applications

We recognise that candidates may choose to use artificial intelligence (AI) tools when preparing their application. The Trust does not prohibit the use of AI; however, any use must be appropriate and must not undermine the principles of safer recruitment, as set out in Keeping Children Safe in Education (Part 3). Applications must be an honest and accurate reflection of your own experience, skills, values, and suitability to work with children and young people.

Our recruitment processes are designed to assess personal suitability, integrity, and safeguarding understanding. Any inconsistencies between application information, references, and interview responses may be explored further. Providing misleading or misrepresented information may result in an application being withdrawn or an offer of employment being rescinded.