Thank you for taking an interest in joining us as an Exams Manager.
This is an excellent opportunity for a highly motivated and committed individual to join Holmleigh Park High School as an Exams Manager. We are now looking for an enthusiastic, resilient and flexible practitioner who can add capacity to the exams department:
Key Duties
- Responsibility for the administration and organisation of both public and internal examinations for the school and for the management and maintenance of associated school data
- To be responsible for the Exams Administrator
- To be responsible for all Invigilators
- Liaise with HODs in finalising student entries, ensuring timely return of disseminated paperwork
- Responsible for the submission of examination registrations, entries, forecast grades and coursework marks for external exams to the Awarding Bodies for all public exams
- Arrange for all internal and external examinations, including rooming, timetabling, deployment & management of invigilators and dissemination of information to staff, students and parents within JCQ guidelines and school policy, liaising with other staff as necessary
- Remedy any exam clashes and make appropriate provisions for students within JCQ guidelines
- Receive, check, sort and secure external examination papers as they arrive and be responsible for examination stationery in line with JCQ regulations
- Check, pack and arrange the despatch of all external examination papers by relevant authorised means
- Ensure exams are conducted to the standards required by the JCQ
- Be responsible for the daily running of public examinations including seating plans, candidate numbers and also organising all requirement of any practical exams
- Inform the relevant staff about arrangements that need to be made for furniture set up in the main hall, the gyms and/or other examination rooms
- Brief students on examination systems, procedures, and conduct
- To produce guidelines for staff and students, including exam session conduct guidelines to all students and staff
- To collate and distribute statements of entry to students and exam timetable
- Collaborate with the Inclusion Department in making appropriate access arrangements for students with special educational needs; ensuring provision for students with access arrangements and special consideration requests are implemented
- Monitor exam attendance and take appropriate action in liaison with pastoral support / Achievement Leaders
- Arrange re-marks, reports and enquiries about exam results with the examination board; to manage access to script requests and to ensure information on all these services is available to staff and students
- Provide relevant statistics on examination entry and examination results to the Senior Leadership Group and Data Manager (especially on the day of restricted release of results) and to other colleagues as required
- To ensure there is a full complement of trained exam invigilators and to manage the work of other staff who are deployed during the exam season
- To ensure release of exam results, deal with queries and requests for re-marks
- To manage the distribution of exam certificates
- To analyse and provide exam data as required
- To liaise with the Finance Department as required
Holmleigh Park High School is committed to safeguarding and promoting the welfare of children in line with the DfE guidelines “Safeguarding Children: Safer Recruitment and Selection in Education Settings”.
The school will adhere to the following guidelines:
1. All new staff will be subject to a criminal background check through the Disclosure & Barring Service. This will be an enhanced check for those whose duties include caring for, training or supervising children.
2. All posts at Holmleigh Park High School require an acceptance of the responsibility to safeguard and promote the welfare of children.
3. The selection procedure for all posts will include a consideration of the applicant’s suitability to work with children as well as the post.
4. All applicants must submit a signed application form. This is taken as verification that all statements are true and that the applicant is not in any way disqualified from working with children eg on List 99.
5. Posts at Holmleigh Park High School are exempt from the Rehabilitation of Offenders Act of 1974, and if necessary a declaration must be made on the application form.
6. The school will seek references on all short listed candidates prior to interview, and may approach previous employers for information to verify experience or qualifications prior to interviews.
7. Referees should be someone who has had a working or professional relationship with the candidate, and should not be a friend or relative.
8. Referees will be asked about disciplinary offences relating to children including any in which the penalty is time expired, and whether the applicant has been the subject of any child protection concerns and the outcome of that procedure.